Vacancy for Honorary Company Secretary

November 2022

About Cambridge Literary Festival

Cambridge Literary Festival occupies a place at the cultural heart of the city. Running two festivals per year plus one-off events throughout the year, CLF has grown a strong reputation and now showcases the best in contemporary writing and thinking from across the world. 2020 saw the introduction of online events and the launch of a new website, providing the festival with an e-commerce platform and reaching a new global audience.

CLF is an educational charity, and its primary activity is promoting and delivering literary festivals in Cambridge.  CLF has been very successful in recent years, staging two festivals annually in the city (Spring and Winter) attracting capacity audiences to hear renowned authors in iconic venues such as the Cambridge Union.  Since the restrictions imposed by the coronavirus pandemic, CLF has also established itself as a digital literary festival with events focussed at the traditional times of year but with many more single events throughout the year.  These are all accessed via the charity’s website.

The Role

Following a recent move, we are now looking for a new Company Secretary. This is a freelance/contract position acting as CLF Company Secretary. It has three main functions – board support, compliance and information flow.  They will support the Chair with company secretary duties supporting CLF’s trustees and the activity of the charity which is run by Cathy Moore and a permanent team of four others. There are four trustee meetings each year to attend and an AGM.

Board Support (in association with the Chair)

Arrange quarterly board meetings on dates agreed on a rolling 12-month basis

Attend board meeting and take minutes

Attend AGM

Voluntary attendance at quarterly Finance Committee meeting

Circulate information for board meetings 1 week prior to the date

Circulate draft minutes within 1 week of a meeting and file minutes after approval

Maintain a board action list

 

Compliance

Act as primary conduit for information between the board and CLF’s accountants (and any other advisers)

Ensure documents and reports are lodged formally as required

Maintain a register of sub-committees, trustee policies and regulatory decisions

Maintain a register of trustees and lodge details as required

Maintain a register of members of CLF

 

Information Flow

Ensure that decisions and approvals by the trustees are communicated to advisers as appropriate or required.

 

Contact us

If you are interested, please write in the first instance to jeremy@cambridgeliteraryfestival.com.